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      Releasing documents within RapidReview

      Once you and your team are done redacting and reviewing documents they can be released to the requester. If there are a lot of documents, you may want to zip them up into a single document before releasing (instructions here).

      There are several restrictions on where and how you can release documents in order to prevent documents with draft redactions from being released accidentally. These are:

      • Documents that have draft redactions, or which have previously had draft redactions cannot be released under any circumstances within RapidReview. You will need to finalize the redactions before the documents can be released. Draft redactions are not visible on the main request page and documents with draft redactions can be released from there (similar to how unredacted documents can currently be released)
      • You can only release multiple documents at once from the Ready to Release tab. Individual documents can be released from any stage as long as they do not have and have never had draft redactions in them.

      Steps for releasing an individual document within RapidReview

      1. Locate the document in RapidReview
      2. Hover over the document name and then click the three dots that appear to the right
      3. Select Change Visibility from the list of options that appears
      4. Select the level of visibility you want from the list (Public or Requester + Staff)
      5. (Optional) Add a message for the requester and check the "Yes, send to requester" box
      6. Click the Save button

      Once the document is released it will disappear from RapidReview

      Steps for releasing multiple documents within RapidReview

      1. (If not already there) move all the documents that you want to release to the Ready for Release stage
      2. Go to the Ready for Release tab
      3. Check the box next to each document that you want to release
      4. Click the Change Visibility button above the document list
        Screen_Shot_2019-12-14_at_4.18.17_PM.png
      5. Select the level of visibility you want from the list (Public or Requester + Staff)
      6. (Optional) Add a message for the requester and check the "Yes, send to requester" box
      7. Click the Save button