With NextRequest’s RapidReview module you can organize, collaborate on, and redact large numbers of documents. It is particularly useful for requests for emails, but it can also help save time and effort on any request with many potential responsive documents. RapidReview is an add-on module and is not included in the regular NextRequest license. If you are interested in having a trial please reach out to firstname.lastname@example.org.
This guide provides an overview of the RapidReview tool, with links to more detailed guide for different actions you can take in RapidReview. We also hold a monthly webinar on RapidReview which you can find more information on here.Overview video:
RapidReview is accessible on any request that is open and has documents in the Staff Only section. To upload documents to work with in RapidReview, just upload them using the normal method (steps here). Once there are documents in the Staff Only section of Documents on a request, you’ll see the blue button to launch RapidReview as seen here:
Moving documents between stages
Documents can be moved into different stages, each of which corresponds to a different step in a typical responsive documents workflow. Other users working on the request can view documents in each stage and take actions as needed. The stages are represented as tabs on the top of the screen within the RapidReview tool. The stages are Unprocessed, Non-Responsive, Needs Redaction, Redacted, Ready for Release, and Originals. The stages can be seen here:
Detailed instructions about how to use Stages here.
Extracting documents from PSTs, ZIP, and MSG files
You may have large PST or ZIP files that need to be extracted so you can work with individual emails or documents. Once you’ve uploaded them to the request, you can use the RapidReview tool to extract each file’s contents. In addition, you can extract MSG email files into the email text and attachments.
Detailed instructions about how to extract documents here.
Working with folders in RapidReview
Documents can be organized into folders within RapidReview just like they can be on the regular request page. Any folders that were created directly on the request will also show in RapidReview. When a PST file is extracted, each email we be placed in a folder with the same name along with any attachments.
Detailed instructions about how to use folders in RapidReview here.
Redacting individual documents in RapidReview
You can redact individual documents in RapidReview by clicking the wrench icon next to each document. Unlike in the regular redaction tool, any redactions you make will first be saved as a draft version. You can also add comments to a document while redacting. Draft redactions and comments can be reviewed by yourself and others at a later point before the redactions are finalized.
Detailed instructions about how to redact individual documents in RapidReview here.
Batch redacting documents in RapidReview
You can redact the same word or phrase across multiple documents at once. You can also redact one or more documents for a particular type of information, for example emails and social security numbers. In addition to the 5 information types that are redactable by default in RapidReview, you also have the option of creation custom redaction formulas. Like with redacting an individual document, all redactions made via batch redaction will be saved in a draft format first and will need to be finalized before the documents can be released.
Detailed instructions about how to batch redact in RapidReview here.
Zipping files in NextRequest
If you are releasing a large number of documents you may find it convenient to zip them up into a single file first. This will give the requester a single file that they can download and unzip on their computer to view all their responsive documents.
Detailed instructions about how to zip files here.
Releasing documents to requesters
Once you are done preparing your responsive documents you can release them to the requester directly in RapidReview. Documents can also be released directly from the request, however in that view you won’t be able to see which stage they are or if they have draft redactions.
Detailed instructions about how to release documents here.